850
Purchase Order

Functional Group=PO
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
       
Heading:
  Pos Id Segment Name Req Max Use Repeat Notes Usage                                        
  010 ST Transaction Set Header M 1   Must use
  020 BEG Beginning Segment for Purchase Order M 1   Must use
  040 CUR Currency O 1   Used
  050 REF Reference Identification O >1   Used
  060 PER Administrative Communications Contact O 3   Used
  070 TAX Tax Reference O >1   Used
  080 FOB F.O.B. Related Instructions O >1   Used
  090 CTP Pricing Information O >1   Used
  095 PAM Period Amount O 10   Used
  110 CSH Sales Requirements O 5   Used
  115 TC2 Commodity O >1   Used
Loop ID - SAC 25        
  120 SAC Service, Promotion, Allowance, or Charge Information O 1   Used      
  125 CUR Currency O 1   Used      
  130 ITD Terms of Sale/Deferred Terms of Sale O >1   Used
  140 DIS Discount Detail O 20   Used
  145 INC Installment Information O 1   Used
  150 DTM Date/Time Reference O 10   Used
  160 LDT Lead Time O 12   Used
  180 LIN Item Identification O 5 N1/180 Used
  185 SI Service Characteristic Identification O >1   Used
  190 PID Product/Item Description O 200   Used
  200 MEA Measurements O 40   Used
  210 PWK Paperwork O 25   Used
  220 PKG Marking, Packaging, Loading O 200   Used
  230 TD1 Carrier Details (Quantity and Weight) O 2   Used
  240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12   Used
  250 TD3 Carrier Details (Equipment) O 12   Used
  260 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5   Used
  270 MAN Marks and Numbers O 10   Used
  276 PCT Percent Amounts O >1   Used
  280 CTB Restrictions/Conditions O 5   Used
  285 TXI Tax Information O >1   Used
Loop ID - AMT >1        
  287 AMT Monetary Amount O 1   Used      
  289 REF Reference Identification O >1   Used      
  290 DTM Date/Time Reference O 1   Used      
  292 PCT Percent Amounts O >1   Used      
Loop ID - FA1 >1            
  293 FA1 Type of Financial Accounting Data O 1   Used          
  294 FA2 Accounting Data M >1   Must use          
Loop ID - N9 1000        
  295 N9 Reference Identification O 1   Used      
  297 DTM Date/Time Reference O >1   Used      
  300 MSG Message Text O 1000   Used      
Loop ID - N1 200        
  310 N1 Name O 1   Used      
  320 N2 Additional Name Information O 2   Used      
  330 N3 Address Information O 2   Used      
  340 N4 Geographic Location O >1   Used      
  345 NX2 Location ID Component O >1   Used      
  350 REF Reference Identification O 12   Used      
  360 PER Administrative Communications Contact O >1   Used      
  365 SI Service Characteristic Identification O >1   Used      
  370 FOB F.O.B. Related Instructions O 1   Used      
  380 TD1 Carrier Details (Quantity and Weight) O 2   Used      
  390 TD5 Carrier Details (Routing Sequence/Transit Time) O 12   Used      
  400 TD3 Carrier Details (Equipment) O 12   Used      
  410 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5   Used      
  420 PKG Marking, Packaging, Loading O 200   Used      
Loop ID - LM >1        
  430 LM Code Source Information O 1   Used      
  440 LQ Industry Code M >1   Must use      
Loop ID - SPI >1        
  450 SPI Specification Identifier O 1   Used      
  460 REF Reference Identification O 5   Used      
  470 DTM Date/Time Reference O 5   Used      
  480 MSG Message Text O 50   Used      
Loop ID - N1 20            
  490 N1 Name O 1   Used          
  500 N2 Additional Name Information O 2   Used          
  510 N3 Address Information O 2   Used          
  520 N4 Geographic Location O 1   Used          
  530 REF Reference Identification O 20   Used          
  540 G61 Contact O 1   Used          
  550 MSG Message Text O 50   Used          
Loop ID - CB1 >1            
  560 CB1 Contract and Cost Accounting Standards Data O 1   Used          
  570 REF Reference Identification O 20   Used          
  580 DTM Date/Time Reference O 5   Used          
  590 LDT Lead Time O 1   Used          
  600 MSG Message Text O 50   Used          
Loop ID - ADV >1        
  610 ADV Advertising Demographic Information O 1   Used      
  620 DTM Date/Time Reference O >1   Used      
  630 MTX Text O >1   Used      
Detail:
  Pos Id Segment Name Req Max Use Repeat Notes Usage                                        
Loop ID - PO1 100000        
  010 PO1 Baseline Item Data M 1 N2/010 Must use      
  015 LIN Item Identification O >1   Used      
  018 SI Service Characteristic Identification O >1   Used      
  020 CUR Currency O 1   Used      
  025 CN1 Contract Information O 1   Used      
  030 PO3 Additional Item Detail O 25   Used      
Loop ID - CTP >1            
  040 CTP Pricing Information O 1   Used          
  043 CUR Currency O 1   Used          
  045 PAM Period Amount O 10   Used      
  049 MEA Measurements O 40   Used      
Loop ID - PID 1000            
  050 PID Product/Item Description O 1   Used          
  060 MEA Measurements O 10   Used          
  070 PWK Paperwork O 25   Used      
  090 PO4 Item Physical Details O >1   Used      
  100 REF Reference Identification O >1   Used      
  110 PER Administrative Communications Contact O 3   Used      
Loop ID - SAC 25            
  130 SAC Service, Promotion, Allowance, or Charge Information O 1   Used          
  135 CUR Currency O 1   Used          
  137 CTP Pricing Information O 1   Used          
  140 IT8 Conditions of Sale O 1   Used      
  142 CSH Sales Requirements O >1   Used      
  150 ITD Terms of Sale/Deferred Terms of Sale O 2   Used      
  160 DIS Discount Detail O 20   Used      
  165 INC Installment Information O 1   Used      
  170 TAX Tax Reference O >1   Used      
  180 FOB F.O.B. Related Instructions O >1   Used      
  190 SDQ Destination Quantity O 500   Used      
  200 IT3 Additional Item Data O 5   Used      
  210 DTM Date/Time Reference O 10   Used      
  235 TC2 Commodity O >1   Used      
  240 TD1 Carrier Details (Quantity and Weight) O 1   Used      
  250 TD5 Carrier Details (Routing Sequence/Transit Time) O 12   Used      
  260 TD3 Carrier Details (Equipment) O 12   Used      
  270 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5   Used      
  276 PCT Percent Amounts O >1   Used      
  280 MAN Marks and Numbers O 10   Used      
  289 MSG Message Text O >1   Used      
  290 SPI Specification Identifier O >1   Used      
  291 TXI Tax Information O >1   Used      
  292 CTB Restrictions/Conditions O >1   Used      
Loop ID - QTY >1            
  293 QTY Quantity O 1   Used          
  294 SI Service Characteristic Identification O >1   Used          
Loop ID - SCH 200            
  295 SCH Line Item Schedule O 1 N2/295 Used          
  296 TD1 Carrier Details (Quantity and Weight) O 2   Used          
  297 TD5 Carrier Details (Routing Sequence/Transit Time) O 12   Used          
  298 TD3 Carrier Details (Equipment) O 12   Used          
  299 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5   Used          
  300 REF Reference Identification O >1   Used          
Loop ID - PKG 200            
  305 PKG Marking, Packaging, Loading O 1   Used          
  310 MEA Measurements O >1   Used          
  320 LS Loop Header O 1   Used      
Loop ID - LDT >1            
  321 LDT Lead Time O 1   Used          
  322 QTY Quantity O >1   Used          
  323 MSG Message Text O 1   Used          
  324 REF Reference Identification O 3   Used          
Loop ID - LM >1                
  325 LM Code Source Information O 1   Used              
  326 LQ Industry Code M >1   Must use              
  327 LE Loop Trailer O 1   Used      
Loop ID - N9 1000            
  330 N9 Reference Identification O 1   Used          
  332 DTM Date/Time Reference O >1   Used          
  335 MEA Measurements O 40   Used          
  340 MSG Message Text O 1000   Used          
Loop ID - N1 200            
  350 N1 Name O 1   Used          
  360 N2 Additional Name Information O 2   Used          
  370 N3 Address Information O 2   Used          
  380 N4 Geographic Location O 1   Used          
  383 QTY Quantity O >1   Used          
  385 NX2 Location ID Component O >1   Used          
  390 REF Reference Identification O 12   Used          
  400 PER Administrative Communications Contact O 3   Used          
  405 SI Service Characteristic Identification O >1   Used          
  406 DTM Date/Time Reference O 1   Used          
  410 FOB F.O.B. Related Instructions O 1   Used          
  415 SCH Line Item Schedule O 200   Used          
  420 TD1 Carrier Details (Quantity and Weight) O 2   Used          
  430 TD5 Carrier Details (Routing Sequence/Transit Time) O 12   Used          
  440 TD3 Carrier Details (Equipment) O 12   Used          
  450 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5   Used          
  460 PKG Marking, Packaging, Loading O 200   Used          
Loop ID - LDT >1                
  462 LDT Lead Time O 1   Used              
  464 MAN Marks and Numbers O 10   Used              
  466 QTY Quantity O 5   Used              
  468 MSG Message Text O 1   Used              
  469 REF Reference Identification O 3   Used              
Loop ID - SLN 1000            
  470 SLN Subline Item Detail O 1   Used          
  475 MSG Message Text O >1   Used          
  480 SI Service Characteristic Identification O >1   Used          
  490 PID Product/Item Description O 1000   Used          
  500 PO3 Additional Item Detail O 104   Used          
  505 TC2 Commodity O >1   Used          
  513 ADV Advertising Demographic Information O >1   Used          
  515 DTM Date/Time Reference O 10   Used          
  516 CTP Pricing Information O 25   Used          
  517 PAM Period Amount O 10   Used          
  518 PO4 Item Physical Details O 1   Used          
  519 TAX Tax Reference O 3   Used          
Loop ID - N9 >1                
  523 N9 Reference Identification O 1   Used              
  524 DTM Date/Time Reference O >1   Used              
  525 MSG Message Text O >1   Used              
Loop ID - SAC 25                
  526 SAC Service, Promotion, Allowance, or Charge Information O 1   Used              
  527 CUR Currency O 1   Used              
  528 CTP Pricing Information O 1   Used              
Loop ID - QTY >1                
  529 QTY Quantity O 1   Used              
  530 SI Service Characteristic Identification O >1   Used              
Loop ID - N1 10                
  535 N1 Name O 1   Used              
  540 N2 Additional Name Information O 2   Used              
  550 N3 Address Information O 2   Used              
  560 N4 Geographic Location O 1   Used              
  570 NX2 Location ID Component O >1   Used              
  580 REF Reference Identification O 12   Used              
  590 PER Administrative Communications Contact O 3   Used              
  595 SI Service Characteristic Identification O >1   Used              
Loop ID - AMT >1            
  600 AMT Monetary Amount O 1   Used          
  610 REF Reference Identification O 1   Used          
  612 PCT Percent Amounts O >1   Used          
Loop ID - LM >1            
  620 LM Code Source Information O 1   Used          
  630 LQ Industry Code M >1   Must use          
Summary:
  Pos Id Segment Name Req Max Use Repeat Notes Usage                                        
Loop ID - CTT 1        
  010 CTT Transaction Totals O 1 N3/010 Used      
  020 AMT Monetary Amount O 1 N3/020 Used      
  030 SE Transaction Set Trailer M 1   Must use
 

Notes:

1/180

If segment LIN is used, do not use LIN01.

2/010

PO102 is required.

2/295

The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

3/010

The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

3/020

If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.


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